The 2021 exhibitor kit is under construction

Step 1

Did you register your Exhibitor Listing for this Show ? 

The Exhibitor Listing is an important component of your space agreement! The only way to ensure your listing on our website is to register your company.  

If you did not receive your username and password, please contact your sales consultant.

SUBMIT YOUR EXHIBITOR LISTING

Step 2

Move-In:   

Wednesday, October 27th, 2021       8:00am-8:00pm*
Thursday, October 28th, 2021           8:00am-11:00am (Hand Carry Only)

Move-In Info

Move-In Questionnaire

Show Dates & Hours:

Thursday, October 28th NOON - 9pm
Friday, October 29th  
NOON - 9pm
Saturday, October 30th 
10am - 7pm
Sunday, October 31st
 10am - 5pm

Move-Out:

Sunday, October 31st 2021        6:00pm - 10:00pm 
Monday, November 1st, 2021       8:00am - 2:00pm 

Move-Out Information

SECTION A - GENERAL INFORMATION

SHOW LOCATION:
EY Centre
4899 Uplands Drive,
Ottawa, On
K1V 2N6

Rules and Regulations

EXHIBITOR REGULATIONS

-Floor covering (same size as your booth) is mandatory. 
-Walls higher than 8' have to be finished on both sides. No publicity on the back side.
-Walls higher than 12' have to be approved by the show management. 
-There is a visibility fee of $500 for banner hanging. Talk to your representative for more information.
-Rigid walls are mandatory for booths located on the main aisle.

Step 3


IMPORTANT NOTES AND FORMS

Stronco is our official supplier for all your needs in terms of furniture, carpets, and more.

CLICK HERE 

1) Floor covering is mandatory for your booth, it could be carpets, tiles. It has to be the same size as your booth space.  If you don't have any, you can rent it with Stronco:

Carpet Order Form
Method of Payment Form

2) Black partitions are provided by the Show Management except if you are on the main aisle. 
If your booth is located on the Main aisle (see plan below), rigid walls are mandatory. 
You have the option to order drywall with Freeman.
Hardwall Rental Form / Hardwall Brochure
Exhibit Accessories Form
Special Furnishings Order Form
Method of Payment Form

3) Will you need furniture, electricity, water connections, natural gas ?
If yes, here are the forms below:

Electrical Order Form
Electrical Brochure
Compressed Air, Natural Gas and Water Order Form
Installation & Dismantle Order Form
Graphics & Signs Order Form
Hanging Sign Labour Order Form
Method of Payment Form

To view the full version of the manual, Click Here
 
4) Will you need internet, telecom services and/or audio-visual?
Internet and telecom services

DE. Systems - Internet, Telecom and Equipment Form


5) Are you thinking about having a contest on site?
Contest Rules and Regulations
 
6) You have 3 exhibitor badges included every 100sqft.
Example : If your booth space is a 10' x 20' you get 6 exhibitor badges. 
If you think you need more you can order some with the form below.
Exhibitor Badges Form

7) EY Centre parking is $8.00/day (tx included). 
You can also buy parking passes for your employees and you by completing the form below. 
Take note: You may have one already included in your contract, please verify to make sure you don't buy it twice. Parking pass are at $34 (tx inc)/each and there is only 250 available. First come, first serve.

Parking Pass Order Form 2021

8) Food and Beverage Sample or Sale.
If you wish to offer or sale food and beverage sample during the show, you have to complete the authorization form from the EY Centre. 

Food and Beverage Sampling - EY Centre

9) Insurance 
You need to be insured from the move-in to the move-out of the Show. Please CLICK HERE to have all the information about the insurance requirements.


10) Booth Cleaning
If you would like someone to clean your booth after show hours, please complete the form below. 

EY Centre Booth Cleaning Form

11) Is it your first time at the EY Centre? CLICK HERE to view the site plan.

 

12) Book your hotel room via Homewood Suites, before September 12th, and receive a discount! 

      Here are your booking options:
           
1)   Call the hotel directly (613-422-3678) and provide dates and block code HSS and the front desk staff will take care of the rest;
2)   Go to homewoodsuites.com
           a)    Enter city and dates
           b)    Click on “add special rate codes”
           c)    Enter HSS in the “group code” section.
   

Get more visibility: Advertise in the Show Guide!  

With over 10,000 copies distributed on site, the Show Guide is the exhibitor reference for all the visitors.

Click Here to view the order form