Step 1

Did you register your Buyer's Guide Listing for this Show ? 

The Buyer's Guide Listing is an important component of your space agreement! The only way to ensure your listing on our website is to register your company.  

If you did not receive your username and password, please send an email to narella@expomediainc.com

SUBMIT YOUR BUYER'S GUIDE LISTING

Step 2

Move-In:

Tuesday September 26th, 2017            8:00am-8:00pm     
Wednesday September 27th, 2017       8:00am-8:00pm*
Thursday September 28th, 2017           8:00am-11:00am (Hand Carry Only)

Move-In Info

Move-In Questionnaire

Show Dates & Hours:

Thursday September 28th, 2017           12pm - 9:00pm
Friday September 29th, 2017                12pm - 9:00pm
Saturday September 30th, 2017            10:00am-7:00pm
Sunday October 1st, 2017                     10:00am - 5:00pm

Move-Out:

Sunday October 1st, 2017               6:00pm - 10:00pm 
Monday October 2nd, 2017             8:00am - 2:00pm 


Move-Out Info

SECTION A - GENERAL INFORMATION

SHOW LOCATION:
EY Centre
4899 Uplands Drive,
Ottawa, On
K1V 2N6

Rules and Regulations

EXHIBITOR REGULATIONS

-Floor covering (same size as your booth) is mandatory. 
-Walls higher than 8' have to be finished on both sides. No publicity on the back side.
-Walls higher than 12' have to be approved by the show management. 
-There is a visibility fee of $500 for banner hanging. Talk to your representative for more information.
-Rigid walls are mandatory for booths located on the main aisle.

Step 3


IMPORTANT NOTES AND FORMS

Freeman is our official supplier for all your needs in terms of furniture, carpets, electricity, water drain, natural gas and more. 

CLICK HERE and take advantage of a 30% discount by ordering online by September 6, 2017

1) Floor covering is mandatory for your booth, it could be carpets, tiles. It has to be the same size as your booth space.  If you don't have any, you can rent it with freeman.
Carpet Order Form
Method of Payment Form

2) Black partitions are provided by the Show Management except if you are on the main aisle. 
If your booth is located on the Main aisle (see plan below), rigid walls are mandatory. 
You have the option to order drywall with Freeman.
Exhibit Rental Order Form
Exhibit Accessories Order Form
Specialty Furnishings Order Form
Method of Payment Form

3) Will you need furniture, electricity, water connections, natural gas ?
If yes, here are the forms below:
Electrical Services Order Form
Compressed Air, Natural Gas and Water Order Form
Installation & Dismantle Order Form
Graphics and Signs Order Form
Hanging Sign Labour Order Form
Method of Payment Form

To view the full version of the manual, CLICK HERE
 
4) Will you need internet, telecom services and/or audio-visual?
Internet and telecom services

DE. Systems - Internet, Telecom and Equipment Form


5) Are you thinking about having a contest on site?
Contest Rules and Regulations
 
6) You have 3 exhibitor badges included every 100sqft.
Example : If your booth space is a 10' x 20' you get 6 exhibitor badges. 
If you think you need more you can order some with the form below.
Exhibitor Badges Order Form 2017

7) EY Centre parking is $8.00/day (tx included). 
You can also buy parking passes for your employees and you by completing the form below. 
Take note: You may have one already included in your contract, please verify to make sure you don't buy it twice. Parking pass are at $34 (tx inc)/each and there is only 250 available. First come, first serve.
Parking Pass Order Form 2017

8) Food and Beverage Sample or Sale.
If you wish to offer or sale food and beverage sample during the show, you have to complete the authorization form from the EY Centre. 
Food and Beverage Sampling - EY Centre

9) Insurance 
You need to be insured from the move-in to the move-out of the Show. Please CLICK HERE to have all the information about the insurance requirements.


10) Booth Cleaning
If you would like someone to clean your booth after show hours, please complete the form below. 
EY Centre Booth Cleaning Form

11) Is it your first time at the EY Centre? CLICK HERE to view the site plan.

12)  Get more visibility: Advertise in the Show Guide!  

With over 10,000 copies distributed on site, the Show Guide is the exhibitor reference for all the visitors.
CLICK HERE for the order form

13) Need a place to stay?

In efforts to maximize your exhibiting experience with us we are proud to announce a new partnership with Hilton Garden Inn. 

Enjoy a show discount and book your room at $159 per night by clicking here.
Promo code is OFHS.

You can also reserve by calling at this number: 613-288-9001 (use same promo code as above). 

Show discount deadline date is: August 31st, 2017 

Location

2400 Alert Road
Ottawa, Ontario K1V 1S1
Canada
Tel: +1-613-288-9001
Fax: +1-613-249-8729 
 
Amenities
BUSINESS CENTER 
FITNESS CENTER 
FREE IN ROOM INTERNET
MEETING ROOMS 
FREE PARKING 
INDOOR POOL

Great location 5 minutes east of Ottawa MacDonald Cartier International Airport
15 minutes to downtown Ottawa
24-hour complimentary airport shuttle
7,200 sq. ft. of flexible meeting space
Complimentary WiFi access and 24-hour business center
Fitness center and indoor pool
 
Enjoy Comforts and Conveniences at this Ottawa Airport Hotel
Choose a spacious, comfortable guest room or suite at the Hilton Garden Inn Ottawa Airport hotel. Located five minutes from Ottawa MacDonald Cartier International Airport and 15 minutes from downtown Ottawa, the hotel is in an ideal location for business travelers and guests on vacation.

Soundproof rooms and our patented Garden Sleep System® beds are designed to give you an exceptionally restful night’s sleep. Complimentary internet access in your room and a 24-hour business center means you can contact loved ones or stay in touch with the office. Maintain your fitness routine by exercising in the complimentary fitness center and pool. Start the day with a delicious breakfast in the The Garden Grille & Bar, and take advantage of our in-room dining service.

Please note that long-term parking is not available at this hotel.

Contact

Nathalie Arella, Assistant Show Manager
(613) 667-0509 ext.291
narella@expomediainc.com